The MIAA Modifications and Guidelines are listed below with LHS additional clarifying statements.
Anything written between * * is an additional LHS Clarification.
Every school district/program should consult with their local health department to determine which risk level to start this program safely. Continued consultation with the local health department should be used to determine when progression to the next risk level can be initiated.
This document is to be utilized in compliance with all EEA, DESE and DPH guideline in place.
Athletes and coaches may not attend practices or games if they are isolated for illness or quarantined for exposure to infection.
Prior to attending practices or games, athletes and coaches should check their temperature *All student-athletes and Coaches will be required to complete an online form through AT Genius to certify that they are in good health. Student-athletes who do not feel well should stay home from practice.*
If a student-athlete or a coaching staff member has a temperature of 100 degrees or above, they should not attend practices or games. Likewise if they have any other symptoms of COVID-19 infection (https://www.cdc.gov/coronavirus/2019-ncov/symptoms-testing/symptoms.html), they should not attend practices or games. Student-athletes and coaches who have symptoms of COVID19 infection should follow DPH guidance regarding isolation and testing.
For students with symptoms who test negative for COVID-19 infection, they may return to sport once they are approved to return to school (when afebrile for 24 hours and symptomatically improved).
Student athletes and coaches who are diagnosed with COVID-19 infection may return to school once they have been afebrile for 24 hours and with improvement in respiratory symptoms, and once ten days have passed since symptoms first appeared, according to DPH guidelines. In addition, persons with COVID-19 infection need to receive written clearance from their health care provider in order to return to sport.
Student-athletes and coaches who were exposed to COVID should not participate in practices or games until their 14-day quarantine is completed.
Vulnerable individuals can resume public interactions, but should practice social distancing, minimizing exposure to social settings where distancing may not be practical, unless precautionary measures are observed.
Cohorts and/or Participants:
A record *by the coach* should be kept of all individuals present at team activities i.e. – practices, practice cohorts, competitions, etc.
- Practice – Coaches are responsible for ensuring social distancing is maintained between players as much as possible. This includes additional spacing between athletes while stretching, warming up, chatting, changing drills, etc. Athletes must maintain spacing, and there should be no congregating of athletes while running drills. Workouts should be conducted in ‘pods’ of athletes, with the same 5-10 athletes always working out together. This ensures more limited exposure if someone develops an infection. Records should be kept *by the coach* of who is in each group, each day.
- Locker Rooms *The LHS locker rooms will be closed and should not be entered by the LHS student-athletes*
Inside the building: the bathrooms open will be located in the hall of fame lobby – ONLY to be used as bathrooms, not a changing facility.
Outside: the bathrooms at the concession stand will be open – ONLY to be used as bathrooms, not a changing facility.
When possible, students should report to workouts in proper gear and immediately return home to shower, clean clothing, and equipment at the end of every workout.
- Benches – No benches should be used during practice. Players’ items should be separated as below for personal items, at least 6 feet apart. Benches should be permitted only during games. *Coaches should flip benches on their side during practices*
- Practice Field – Only essential personnel are permitted on the practice/competition field. These are defined as athletes, coaches, medical personnel/athletic trainers, and officials (competition). All others (i.e. managers, photographers, media, etc.) are considered non-essential personnel and are not to be on the field of play.
- Personal Items – It is recommended that each athlete bring their own gym bag for personal items (see gym bag information below). All personal items should remain in the gym bag when not in use. Gym bags should be placed in a predetermined area 6 feet apart for the duration of practice.
- Huddles – Social distancing (6 feet between individuals) must be maintained, as much as possible, and face coverings utilized when the coach is communicating with the entire team, or in smaller groups. Communicating with smaller groups is preferred.
- Team Handshakes – Athletes shall NOT exchange handshakes before, during or following practices and competitions. Some MIAA sport specific modifications suggest sportsmanship recognition practices which replace handshakes.
- Spectators – Spectators must practice social distancing between different household units and accept personal responsibility for public health guidelines. The number of spectators is determined in compliance with EEA, DESE and DPH guidelines. *Currently, Ludlow Athletics will not be allowing fans at our events. Athletics will continually assess the situation as the year progresses and loosen that restriction if we are able. Ludlow High School has partnered with the National Federation of High School Sports (NFHS) to live stream our games through their network. All contests played in the LHS gym and stadium will be streamed. Families can purchase a monthly subscription of $10 or an annual subscription for $69.99 to watch the contests.*
- *Transportation – See below*
- Media – All social distancing and hygiene guidelines for spectators must be followed by media members planning to attend games. Media members should contact host school administrators prior to arriving at games to plan appropriate entry and available workspace
Practice and Game Protocols:
- Masks/Face Coverings – Athletes are required to wear cloth face coverings/masks per EEA guidelines. Face coverings consisting of multiple layers and a tighter weave are more effective and preferred. *Masks will be required for all athletes. ATTENTION!! Ludlow Public Schools policy does not allow gaiters to be worn by home or visiting athletes. If an athlete/staff chooses to purchase a gaiter and wear it during competition or practice a face mask MUST be worn underneath. Ludlow Facemasks can be purchased online by going to Ludlowathletics.org*
- During play when spacing between players is greater than 10 ft, athletes may momentarily take a brief face covering relief. The default expectation is that the mask will be on. Athletes should reference sport specific guidelines for mask break. Athletes that use mouthpieces should prepare to have extra face coverings available. Caution should be exercised when replacing a mask if hands are soiled or dirty. For individuals that are unable to wear a face covering due to a medical condition or disability. (Coach must possess the medical note/documentation excusing the player from wearing a mask) *LHS will also require that doctor’s note to be on file with the HS nurse and athletic trainer*
- It is the responsibility of the head coach to monitor and ensure that all players not on the playing field are wearing face coverings. A game administrator, home athletic director, or other designee may also assist in monitoring this.
- Coaches and officials are also required to wear face coverings. Coaches and officials may remove their face covering briefly for a “break” at any point during play when they are socially distanced greater than 6 feet. Spectators, workers, and others are required to wear face coverings and they are expected to follow social distancing guidelines.
- Player habits – Coaches should work to break old habits and create new ones to minimize the spread of the virus. Spitting, nose clearing on the field, licking fingers, and spitting on gloves during practices and competitions is not permitted. The habit of minimizing any touching of the face and covering the cough should be practiced.
- Interaction with Officials – Coaches must follow social distancing guidelines (6 feet) when interacting with an official or any other individual. Conversations can occur at a distance. Athletes should not approach a referee closer than 6 feet at any time.
- Hand sanitizer and/or sanitizing wipes – Athletes, coaches, and officials are encouraged to provide their own hand sanitizer (at least 60% alcohol) and/or sanitizing wipes and use them frequently – including prior to taking the field and upon return to the sideline. Additionally, it is emphasized to avoid touching the face throughout practice and competition. *LHS athletes should bring their own individual hand sanitizer and sanitizing wipes each day to practice. Each LHS athlete will be provided with a small bottle of hand sanitizer at the beginning of the season. Additionally the LHS coach will be provided with a “sanitizing bag” the bag will contain hand sanitizer, sanitizing wipes, and gloves.*
- Pre-Game Introductions and Preparation – If pre-game meetings are necessary, they should be held with limited team representation – a single coach, single captain, etc. At the pregame meeting all participants will be required to wear face coverings and to socially distance from all participants
If a school chooses to do introductions, players will take their position on the field prior to being introduced. Introductions are suggested to be limited or eliminated to decrease time of athletes on the competition field. The National Anthem may be played before competition. *At LHS PA introductions will only be eliminated if there is a time constraint with the game (EEE or Back to Back Games)*
- Ball Retrievers – Ball retrievers for any sport ARE NOT permitted. See sport specific modifications for extra ball placement procedures.
- Post-Game Procedures – Refer to Team Handshakes in this guidance. Recognition of the other team, coaches and/or officials should be done from a distance greater than 6 feet and should not delay departure from the competition venue. Teams and group of players should maintain social distancing and/or staggering departure times at the conclusion of the contest.
- General Equipment – There should be no shared athletic equipment. Any equipment that is used for practice should be cleaned and disinfected prior to and immediately following practice. Only one individual should handle the set-up and break-down of equipment on any given day (i.e. goals, cones, etc.).
- Balls – Each player should bring their own ball or use the same school-issued ball during practice. Skill training, conditioning, agility, etc. can be done with the one player/one ball concept. Balls must be sanitized before and after each practice/game. Sport specific modifications also list other ball cleaning practices during competition. *LHS coaches will be provided with sanitizing wipes/spray to disinfect equipment*
- Personal Items – Shoes, clothing, towels, and other personal items must not be shared among athletes. Any items that are not currently being worn/used should be stored inside a personal gym bag. Gym bags should be placed in a predetermined area 6 feet apart for the duration of practice/competition.
- All students must bring their own water bottle. Water bottles cannot be shared.
- Hydration stations (water cows, water trough, water fountains, etc.) should NOT be utilized.
- *At LHS a water refill station will be located near the athletic trainer’s area and should only be used for refilling water bottles. Athletes should bring an abundance of personal water and the refill station should only be used in rare occurrences*.
- Water fountains are to be used as refill stations ONLY
- It is recommended that schools could designate a coach to be responsible for responding to COVID-19 concerns.
- All coaches, staff, officials, and families should know who this person is and how to contact them.
- Train coaches, officials, and staff on all safety protocols. Conduct training virtually and ensure that social distancing is maintained during training. (NFHS COVID-19 FREE Course)
Gym Bag: (Supplies recommended for a personal gym bag)
- Reusable facial covering(s)/mask(s) – The mask/face covering must be worn at all times. Sport specific modification may have further guidance for face coverings.
- Warm-up clothing, electronic devices, and other personal items that are used by the athlete, prior to practice/competition, must be placed back in the gym bag before practice/competition begins.
- Athletes are recommended to always have a personal bottle of hand sanitizer available. There will be less chance of possible cross contamination and less time standing around waiting to use a shared hand sanitizer. Be sure to have this inside a sealable bag, in case it leaks. This will be used when you enter and exit the practice/competition site, and at other necessary times in between.
- Athletes are recommended to have disinfectant wipes for personal use. When using a restroom area, it is best to disinfect any surface that may be touched, before and after using the facilities.
- Athletic braces, tape, inhalers, or any other sports-medical item used before, during or after practice/meets should be stored in a personal gym bag when not in use.
- Additional shoes should also be stored in a separate compartment or bag inside a gym bag to prevent possible cross contamination with other items in the gym bag.
- Any other item that is deemed necessary for practice or competition must be stored in the gym bag when it is not being used
- Everything inside the gym bag must be disinfected after every practice and before the athlete returns to practice again. Be sure to spray the inside and the outside of the bag as well. This is for everyone’s protection.
Core health and safety practices
Several core practices will support safe school bus operations this fall:
All staff and students on the bus, regardless of age, are required to wear masks at all times. Exemptions for students due to medical and/or behavioral reasons – and associated protocols – are further described later in this guidance.
Students should be seated no more than one student per bench, alternating sides for each row, which allows students to maintain approximately 3 feet of physical distance. Children from the same household may sit together and in closer proximity (e.g., two students per bench). Diagrams are provided later in this guidance.
Keep windows open at all times during operation, unless not possible due to extreme weather conditions.
- Seat assignments
Students should be assigned to a single bus and a particular seat.
- Bus monitors
Districts should consider adding a bus monitor (e.g., volunteer, student leader, or staff member) for every bus to ensure strict adherence to these health and safety guidelines.
Bus seating configuration
In alignment with the Initial Fall School Reopening Guidance, the following bus configuration (i.e., one student per bench, alternating sides for each row) represents the maximum* school bus occupancy achievable while maintaining approximately 3 feet of physical distance.
*Note: Children from the same household may sit together and are excluded from the one student per bench requirement.
Bus Model: 71-passenger bus
Max. capacity with physical distancing requirements: 23 passengers (32% full capacity)
Seat map configuration:
|Bus model||Maximum occupancy (excluding students who could sit together from same household)||Percentage of full bus capacity|
|83-passenger bus||27 passengers||33%|
|77-passenger bus||25 passengers||32%|
|71-passenger bus||23 passengers||32%|
|47-passenger bus||15 passengers||32%|
|29-passenger bus||9 passengers||31%|
|26-passenger bus||8 passengers||31%|
|22-passenger bus||7 passengers||32%|
|14-passenger bus||6 passengers||43%|
Golf Specific Modifications
Golf Individual Player Safety Responsibilities Throughout the Season:
- Players should not be using the Clubhouse, except for use of the restrooms, one by one.
- There will be no handshakes, fist, or elbow bumps among players.
- All players must use their own equipment and golf balls. Players should not handle or touch other players golf balls or equipment
- All safety protocols put in place by the golf course must be followed.
Golf Coach Responsibilities:
- Prior to each match, visiting coaches should send a list of participants to the home coach. The home coach should send a copy of the local rules to the opposing coach to eliminate the need for any handouts, other than scorecards.
- All coaches should make sure that their players are familiar with the Rules of Golf and Golf Course modifications specific to Covid-19, especially free relief for disturbed areas in the bunker and not touching the flagsticks.
Golf Mask and Social Distancing Protocol:
- Upon arrival at the course, face coverings must be worn and social distancing of six feet must be practiced in all common areas of the golf course, including the driving range and practice greens.
- Removal of face coverings is permitted during competition but must be returned to the face anytime players need to be within six feet of each other. Players should be especially cautious of small or narrow areas i.e. bridges or narrow walkways as well as travel from the green to the next tee.
- If social distancing prior to the match is not possible due to space constraints, then participants should remain in or near their mode of transportation until it is time to move to the 1st The home coach is responsible for enforcing all regulations.
Golf Event and Scorecard Protocol:
- When directed to, each group of players will move to the 1st tee, remaining socially distanced. Scorecards and pencils will be handed out to players by the home coach who will wear protective gloves during the process. Each player will receive a scorecard as the Marker for another player’s score and should also note his/her own hole by hole score as well. At no time will players exchange score cards.
- Single tee starts should be staggered, at a minimum of 10 minutes between groups to support social distancing.
- Social distancing must be maintained throughout the round and all Covid-19 course regulations followed. Coaches are encouraged to travel throughout the golf course during the match to ensure that all participants are following all safety guidelines.
- At the conclusion of each round, the Marker will put his/her signature on the scorecard that has been kept with the other player’s score. The Marker and the player will then report to a designated scoring area and hand the scorecard to one of the coaches who will be recording the scores. The player will then verbally confirm his/her score.
Throughout this process, social distancing should be maintained, and face coverings should be worn. The coach will be wearing protective gloves to receive the scorecards.
- Once scores have been officially recorded each group of players will then return to their mode of transportation.
- District and/or school transportation regulations are expected to be followed
AT Genius Instructions
For Student / Athletes
Prior to every practice / game each athlete will need to log in their AT Genius account and take the COVID-19 screening. If you do not take the screening you will not be allowed to practice or play that day.
- Go to www.atgenius.com
- Click Student / Athlete portal
- Click NEW Student / Athletes
- School Code: LHSlions
- Should read:
- School → Ludlow High School
- Athletic Trainer → Ashley Mourao
- Click select (if you see above information)
- Make Profile
- Take COVID-19 Screening DAILY
- Show results pass to Coach when arriving to practice
Any Questions/problems please contact Ashley Mourao @ firstname.lastname@example.org
Ludlow High School Athletic Training Room COVID-19 Protocol
- Masks are to be worn the entire time you are in the building (Following Ludlow Public Schools Mask Guidelines)
- Maximum occupancy of 4 people, including athletic trainer (athletic training student) in the athletic training room at one time.
- Social distancing of 6 feet or greater with be maintained when possible
- Every athlete needs to complete the COVID-19 screening prior to practice via AT Genius
- Using sign in code LHSlions
- Athletes must sign up for an appointment time
- Either e-mail Ashley at email@example.com
- OR use QR code for google spreadsheet and pick a time
- Times will be based on practice/game schedule usually from 2:05pm to 3:45pm (times may vary)
- There will be NO open treatment hours (unless it is an emergency)
- Upon arrival to the Athletic Training Room, all athletes must sign in for treatment via their AT Genius account
- Using sign in code LHSlions
- Every person must wash their hands or use hand sanitizer upon entering and exiting the Athletic Training room
- Hand sanitizer is available in ATR
- Gloves are available upon request.
- There will be one athlete per treatment table
- Tables will be disinfected upon arrival and once finished with treatment
- All rehab equipment will be disinfected upon arrival and once finished
- The Athletic Training room will not be used as a meeting room or “hangout” while waiting for games or practices to start.
- No personal items will be allowed in the Athletic Training Room, items must be left out in the hallway.
Athlete Safety Checklist for Sport Participation during COVID-19
BEFORE THE SPORTS SEASON STARTS – ATHLETES SHOULD:
□ Understand the new safety rules and expectations (see LHS Modification and Guidelines document)
□ Make sure sports physical is current before participating (Check with athletics or nurses office)
□ Take Concussion Baseline Test
□ Have own cloth face covering (no gaiters), hand sanitizer, water bottle labeled with name.
PRIOR TO PRACTICE OR GAMES – ATHLETES SHOULD:
□ Take COVID-19 screening via AT Genius.
□ Stay home from practice or game if sick or have a fever.
□ Come to practice/games dressed and ready to go
□ Bring labeled (with name) personal sports equipment, water bottle, towel, tissues, hand sanitizer, and cloth face covering.
□ Avoid gathering in large groups before practice, maintain physical distance and wear a cloth face covering.
□ Wait in designated school location until coach is ready to start practice.
DURING SPORTS PRACTICE OR GAMES – ATHLETES SHOULD:
□ Whenever possible, maintain 6-8 feet physical distance during drills and conditioning.
□ Whenever safe and possible, athlete should wear a cloth face covering. Especially on sideline, in dugouts, and during team chats.
□ Avoid these behaviors:
- Huddles, high fives, fist bumps, handshakes, etc
- Sharing food or drink with teammates
- Cheering, chanting, or singing when closer than 6-8 feet from others
- Spitting or blowing nose without tissue
□ Store personal equipment 6-8 feet away from other teammates’ equipment
□ Minimize sharing sports equipment when possible
□ Sanitize hands before and after using shared equipment (balls, bats, sticks, etc)
□ Tell a coach if you are not feeling well and leave practice or game with parent or caregiver
AFTER SPORTS PRACTICE OR GAME – ATHLETES SHOULD
□ Sanitize or wash hands.
□ Wash cloth face covering, towel, and practice clothes or uniform
□ Clean personal sports equipment and water bottle.